Data Privacy Policy

The Kadiwaku Family Foundation ("we," "our," or "us") is resolutely committed to protecting the privacy and security of your personal data. This Data Privacy Policy outlines our practices regarding the collection, use, processing, and safeguarding of the personal information we gather from our beneficiaries, partners, donors, website visitors, and other stakeholders.

We comply with applicable data protection and privacy laws in the jurisdictions where we operate. The purpose of this policy is to provide absolute transparency regarding our data practices and to inform you of your rights concerning your personal information.

"Personal data" refers to any information that can be used, directly or indirectly, to identify a specific individual. We may collect various types of personal data, which include, but are not limited to:

• Contact Information: Names, email addresses, phone numbers, and physical mailing addresses.
• Demographic Information: Age, date of birth, gender, and language preferences.
• Financial Information: Payment details, donation records, or financial necessity indicators for grant or fellowship applicants.
• Sensitive Data: Immigration status, educational background, or employment history, collected strictly when necessary for our specific empowerment programs.

We only process your personal data when we have a valid legal ground to do so. Our legal bases include:

• Consent: When you have explicitly given us permission to process your data for a specific purpose (e.g., subscribing to a newsletter).
• Contractual Necessity: When processing is required to fulfill a contract or agreement with you, such as administering a fellowship or grant.
• Legal Obligations: When we are required to process data to comply with statutory or regulatory requirements, such as tax reporting for donations.
• Legitimate Interests: When processing is necessary for our legitimate organizational interests, provided those interests do not override your fundamental rights and freedoms.

What and How We Collect

We collect personal data directly from you through online forms, applications, website interactions, event registrations, and direct communications (email, phone, in-person).

Why We Collect It

Data is collected to evaluate program eligibility, process donations, communicate updates, and improve our services. While most data collection is voluntary, certain information may be mandatory to participate in specific programs or to process financial transactions securely.

The Foundation strictly uses your personal data for the purposes it was collected for, which may include:

• Administering and delivering our programs (e.g., Workforce Development, Immigrants Rights Fellowship).
• Communicating organizational updates, impact reports, and event invitations.
• Processing and acknowledging donations securely.
• Internal reporting, analytics, and service improvement.

The Kadiwaku Family Foundation does not engage in automated decision-making or profiling that produces legal or similarly significant effects on individuals.

We implement robust technical and organizational measures to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction.

• Technical Safeguards: We utilize encryption protocols, secure cloud-based servers, and industry-standard firewalls.
• Organizational Safeguards: Access to sensitive personal data is strictly limited to authorized personnel on a "need-to-know" basis. All staff undergo mandatory data privacy training.

Please note that while we strive to protect your data using commercially acceptable means, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, and to comply with our legal, accounting, or reporting obligations.

• Donor records are typically retained as required by tax and non-profit accounting regulations.
• Application and program data are retained for the duration of the program plus a standard archiving period for alumni communications and impact measurement.
• Upon the expiration of the applicable retention period, data is securely and permanently deleted or anonymized.

We never sell, rent, or trade your personal data. We only share personal data in the following limited circumstances:

• Service Providers: Trusted third-party vendors who assist us in operating our website, conducting our business, or serving our beneficiaries, bound by strict confidentiality agreements.
• Partners: With explicit consent, we may share specific information with partnering organizations to facilitate joint programs.
• Legal Authorities: When required by law, subpoena, or other legal processes, or to protect the rights, property, or safety of the Foundation, our constituents, or others.

Depending on your jurisdiction, you possess specific rights regarding your personal data:

• Right to Access: Request a copy of the personal data we hold about you.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Deletion: Request the deletion of your personal data ("right to be forgotten"), subject to certain legal exceptions.
• Right to Restrict Processing: Request a temporary halt to processing.
• Right to Data Portability: Receive your data in a structured, machine-readable format.
• Right to Object: Object to processing based on legitimate interests or for direct marketing.

To exercise these rights, please contact our privacy team using the information provided in Section 13.

Our website utilizes cookies and similar tracking technologies to enhance user experience and analyze site traffic.

• Essential Cookies: Strictly necessary for website functionality.
• Analytical Cookies: Used to understand how visitors interact with the website (e.g., Google Analytics).

You can control and manage cookies through your browser settings. Declining certain cookies may impact the functionality of parts of our website.

Our website and programs may contain links to third-party websites or utilize third-party platforms (e.g., payment gateways, application portals).

These third-party providers operate under their own privacy policies. The Kadiwaku Family Foundation is not responsible for the data handling practices or content of external sites. We encourage you to review the privacy policies of any third-party services you interact with.

We reserve the right to update this Data Privacy Policy periodically to reflect changes in our practices, technologies, or legal requirements.

Significant changes will be communicated via clear notices on our website or direct email communications to registered users. The "Last Updated" date at the bottom of this page indicates when revisions were effectively made. Your continued engagement with the Foundation following such updates constitutes acceptance of the revised policy.

If you have any questions, concerns, or requests regarding this Data Privacy Policy or our data processing practices, please contact us at: